Privacy Policy – Coworkperativa

Data Controller: COWORKPERATIVA S.R.L., a limited liability company organized and operating under Romanian law, having its registered office at Bucharest, Sector 2, Str. Aurel Vlaicu no. 62–66, Ground Floor – Services Space, registered with the Trade Registry under no. J20200181166409, tax ID CUI RO43508470, owner and administrator of the website https://coworkperativa.ro (hereinafter “Coworkperativa” or the “Company”).

The privacy of visitors to our website is very important to us and we are committed to protecting it. This policy explains what we will do with your personal information.

This Privacy Policy describes what types of personal data are processed, how they are used, your options regarding these processing activities, and how we respect your rights as a data subject under applicable data protection legislation, including Regulation (EU) 2016/679 (“GDPR”).

By consenting to the use of cookies, in accordance with the terms of this policy, when you first visit the website, you allow us to use cookies each time you access https://coworkperativa.ro.

This policy does not cover information collected by third-party websites (including partners or those that have advertising space on our website). We recommend reading the privacy policy of each third-party website you access from our site.

BEFORE USING THE COWORKPERATIVA.RO WEBSITE OR OUR SERVICES, PLEASE READ THIS POLICY CAREFULLY TO UNDERSTAND HOW YOUR PERSONAL DATA IS PROCESSED.

Collection of Personal Information

By visiting https://coworkperativa.ro you provide your express and unequivocal consent to the collection and processing of personal data in accordance with applicable law, including GDPR.

The website may collect the following categories of data:

• information about your computer/device (IP address, geographical location, browser type and version, operating system);
• information about your visits to and use of the website (referral source, duration of visit, pages viewed, navigation paths);
• information such as your email address, entered at registration or in site forms;
• name and email address for subscribing to communications (newsletters, alerts);
• identification and contact details, address and, where necessary for invoicing, national ID number – for providing services and issuing invoices;
• information entered while using services on the website;
• information generated while using the site (when, how often, and under what circumstances you use it);
• data necessary to exercise our rights and lodge potential claims;
• information from communications sent via email or site forms, including metadata;
• any other personal information you send us.

Purposes of processing include, without limitation:

• fulfilling obligations and rights arising from the applicable Terms and Conditions;
• legitimate interests of Coworkperativa: direct marketing (offers, promotions, events), measuring satisfaction, identifying your interests (automated or not) for relevant offers, statistical analyses without individual profiling;
• administering and personalizing the website;
• authorizing the use of services available on the site;
• providing services and processing payments (legal basis: performance of a contract / legal obligation);
• issuing and sending invoices/reports/payment notices and collecting payments;
• sending notifications expressly requested by you;
• newsletter (only if you have subscribed; you may unsubscribe at any time);
• marketing communications from us or carefully selected third parties only with your explicit consent (you can withdraw consent at any time);
• displaying ads relevant to your preferences based on cookies and site activity (details in the Cookies Policy; legal basis: legitimate interest);
• providing third parties with aggregated statistical information, without identifying users;
• handling requests and complaints;
• maintaining website security and preventing fraud;
• exercising/defending our legal rights (legal basis: legitimate interest);
• verifying compliance with the terms and conditions of use.

Contact for questions about processing: office@coworkperativa.ro, by the phone numbers on the site or via the contact form.

Disclosure of Personal Information

Without your express consent, Coworkperativa will not provide your personal information to third parties for their direct marketing.

We may disclose personal information:

• as required by law;
• in connection with potential or ongoing legal proceedings;
• to establish, exercise, or defend our legal rights (including fraud prevention);
• to processors/contractors/agents (hosting, maintenance, marketing, financial support) strictly to perform their services, under contractual confidentiality obligations;
• upon request of a court or competent authority.

International Data Transfers

Data may be stored, processed, and transferred between countries in which we operate, in accordance with this policy. If we transfer data to countries outside the EEA that do not provide an equivalent level of protection, we will apply appropriate safeguards (e.g., Standard Contractual Clauses).

Information published on the site or submitted for publication may be accessible worldwide via the Internet. We cannot prevent the use/misuse of such information by third parties.

By using the website, you agree to such transfers under the above conditions.

Retention of Personal Information

• We retain data only as long as necessary for the purposes for which it was collected, in line with internal procedures and legal archiving rules.
• In general, user data is kept for the duration of an active relationship (e.g., account/subscription/communications) and deleted upon request or after a reasonable period of inactivity.
• Paying customers’ data may be retained for the entire period required by law for financial–accounting documents.
• Cookie data is retained according to technology settings (from session duration up to ~2 years for analytics cookies – see Cookies Policy).
• Data may be stored in cloud infrastructure, encrypted databases, with restricted access.
• We keep documents (including electronic) containing personal data as required by law, if relevant to legal proceedings, or to establish, exercise, or defend our legitimate rights.

Security of Personal Information

We adopt reasonable technical and organizational measures to prevent loss, misuse, or alteration of your personal data. However, transmitting information over the Internet entails risks and we cannot guarantee absolute security of data sent online.

Your Rights

Under GDPR, you have the following rights:

• Right of access – confirmation and information about processing;
• Right to rectification – correction/completion of inaccurate or incomplete data;
• Right to erasure (“right to be forgotten”) – in the cases provided by law;
• Right to restriction – e.g., when disputing accuracy or where processing is unlawful;
• Right to portability – for data processed by automated means, under the law;
• Right to object – especially to marketing (including profiling) and processing based on legitimate interest;
• Right to withdraw consent – at any time, for consent-based processing;
• Right to lodge a complaint – with the supervisory authority (ANSPDCP);
• Right to an effective judicial remedy – against binding decisions of the supervisory authority;
• Right to be notified regarding certain processing incidents, as provided by law.

Exercising your rights: send a written request to office@coworkperativa.ro. Before providing information, we may request sufficient proof of identity (typically, a certified “true copy” of an ID/passport and a recent utility bill certified “true copy,” showing your current address).

You may request at any time that we do not process your data for marketing purposes.

If you wish to file a complaint regarding the use of your information, you can contact us at office@coworkperativa.ro or via the contact details on https://coworkperativa.ro. You may also contact the Romanian National Supervisory Authority for Personal Data Processing: http://www.dataprotection.ro/, B-dul Gen. Gheorghe Magheru 28–30, Sector 1, 010336, Bucharest, Romania.

Third-Party Websites

Our website may include links to third-party websites. We do not control and are not responsible for their privacy policies or practices.

Changes and Updates

We reserve the right to update this Privacy Policy whenever necessary by publishing a new version on https://coworkperativa.ro, without prior notice. You are responsible for periodically checking the website to stay informed of any changes.

If you have provided a valid email address, we may notify you about changes, without removing your obligation to periodically review this Privacy Policy.

If your personal information needs correction or updating, please contact us at office@coworkperativa.ro.

Operator